Skip to main content

Sharing Files or Folders in OneDrive for Desktop

Updated

This guide provides instructions on sharing files or folders directly from your desktop using OneDrive.

  • Recipients can be given read-only or write access.
  • Sharing folders allows external parties to securely upload files to an Office 365 tenancy.

Note: Sharing files or folders with external recipients may be restricted based on Office 365 security policies.

Contact Details

If you experience any issues, please contact ASK4 Solutions:

Steps to Share Files or Folders

1. Locate the File or Folder

  • Navigate to the file or folder you want to share, either from:
    • Your personal OneDrive folder.
    • A synced SharePoint library.

2. Right-Click and Select ‘Share’

  • Right-click the file or folder and select Share from the context menu.

3. Configure Sharing Permissions

  • In the Sharing window:
    • Click the Link Settings button at the top to determine who can access the file or folder.
      • Depending on your organisation's policies, you may be restricted from sharing with external or anonymous recipients.
    • Consider the nature of the information being shared and assign permissions accordingly.

4. Set Editing Permissions

  • By default, sharing gives recipients permission to edit the file or folder.
    • When sharing a folder, recipients can edit, delete, or upload files.
    • To restrict access to read-only, uncheck the Allow Editing checkbox.

5. Save Changes

  • Click Apply to save any changes made in the link settings window.

6. Share the Resource

  • There are two ways to share the file or folder:
    • Specific Users:
      • Enter the recipient’s email address and click Send.
    • Group of People:
      • Enter email addresses or click Copy Link to generate a shareable link for distribution.