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How do I setup an Outlook signature?

Updated

This guide explains how to set up an email signature in Outlook across multiple platforms:

  • Outlook for Windows
  • Outlook for Mac
  • Outlook Online (OWA)
  • Outlook App for Android/iOS

Contact Details

If you experience any issues, please contact ASK4 Solutions:

Adding a Signature in Outlook for Windows

  • Start a new email in Outlook.
  • Click Signature in the top bar and select Signatures... from the dropdown menu.
  • Click New, name your signature, and click OK.
  • Use the box at the bottom to design your signature. You can add text, color, images, etc.
    • When finished, click Save.
  • In the top-left of the Signatures box, choose when to use the signature (e.g., for new messages or replies).
  • Click OK to save your changes. Your signature will now auto-fill in outgoing emails.

Adding a Signature in Outlook for Mac

  • Open Outlook and click the Outlook menu, then select Preferences....
  • Click Signatures.
  • Select an existing signature or add a new one, then click Edit.
  • Use the editor to create your signature with text, color, or images.
    • When finished, click Save and close the editor.
  • Choose when to use this signature (e.g., for new emails or replies).

Adding a Signature in Outlook Online (OWA)

  • Click the Settings Cog in the top-right corner and select View all Outlook settings.
  • In the settings menu, select Compose and Reply from the center menu.
  • Create your signature and choose preferences for when it should be included in emails.
  • Close the settings box. Your signature is now saved.

Adding a Signature in the Outlook App for Android/iOS

  • Tap your initials or profile picture in the top-left corner of the app to open the menu.
  • Click the Settings Cog.
  • Select Signature from the settings menu.
  • Enter your signature in the provided box.
  • Press Back to save your changes. All outgoing emails will now include this signature.